Policy Statement
Registrants of the College may formally request an extension or deferral for the Peer and Practice Assessment (PPA) if extenuating circumstances exist.
The Quality Assurance (QA) staff and Committee wil consider the registrant's circumstances when granting or refusing a request. No request is denied without first being considered individually by the Committee.
Extension: Providing additional time to complete PPA Step Two beyond the due date. Extensions are not given for Step 1.
Deferral: Providing a rescheduling of the start date to complete the PPA in a given year.
Procedure
1. Filing of a Request for an Extension or Deferral
A request to extend Step 2 or defer the PPA should be made by email (on the form provided by the College). Someone else may request on behalf of the registrant if they cannot make the request themselves. Unless otherwise permitted by the College, request for extension or deferral must be received by the deadline indicated on the form. If a registrant requires more time to file their request, they must give their reason for the delay.
2. Details of the Request
The written request may include the following:
- The registrant’s name and registration number;
- Whether the request is for an extension or deferral;
- An indication of current work status;
- Any information/reasons that is pertinent and supportive of the request (e.g. amount of time being requested, doctor's note); and
The decision may be delayed, or the request for extension or deferral denied if there is insufficient information to make the decision. In this situation, the registrant will be notified and may choose to provide further information.
3. Decisions Regarding a Request for Extension or Deferral
3.1 All requests for extensions and deferrals will be reviewed by the QA Staff on behalf of the Committee. The registrant will be notified by email, generally within five business days, of receipt of their request.
3.2 The QA Staff will grant extensions and deferrals on behalf of the Committee based upon consideration of extenuating circumstances for registrants who were randomly selected, such as the following:
- Current hospitalization
- Major illness or self/family crisis
- Bereavement
- Personal hardship
- Current leaves of absences, including parental leave
3.3 Request to defer the PPA for registrants who are Referred, Directed or Required will be reviewed by the Committee on a case-by-case basis.
3.4 If a request for an extension or deferral of a specific time frame is made, the Committee and Staff may consider this time frame but will not be limited by it.
4. Request for extension or deferral reasons other than those mentioned in Seciton 3 above will be referred to the Commitee. Decisions will be made by case-by-case basis.
5. The registrant will be notified by email of the decision. This notification will be emailed to the registrant, usually within five business days of the decision.
6. When an extension is granted, if the registrant desires an additional extension, they are required to submit a subsequent written request.